Closing a conference represents a documented successful or unsuccessful attempt to intervene in a student’s attendance habits. Attend provides a means to analyze processes and provide documentation of each attempt.
Note: All students must be assigned a conference status before the conference can be closed.
STEP 1: On the Conferences page, locate the conference within the To Be Closed tab.
STEP 2: Under the Actions menu, click the View Conference option to open the Conference Details page.
STEP 3: Click the Edit button at the top of the page to edit the conference.
STEP 4: Decide how you would like to address the conference by clicking the Actions ellipses and selecting to either close or reschedule the conference. You will need to select a corresponding status reason from the list.
CLOSE CONFERENCE: Student Status Selection Recommendations
Conducted
- The parent/guardian attended the conference by phone, by web, or in person.
Too Many Attempts
- The site is no longer making attempts to get the parent in a conference due to NO SHOWS.
- Selecting this status will allow the student to receive the next intervention if they continue to miss school.
No Longer Enrolled at District
- Selecting this status takes the student out of the normal trigger for the current conference, and the student will no longer be eligible for that conference.
RESCHEDULE CONFERENCE: Student Status Selection Recommendations
Not Conducted
- The meeting could not take place due to scheduling conflicts or various other issues. The site will attempt to reschedule without the record of an official NO SHOW on the student record.
- Selecting this status will send the student back to the To Be Scheduled list, with an additional ‘Attempt’ added to the count.
No Show
- The parent or student did not attend, and the site will attempt to reschedule the conference.
- Selecting this status will send the student back to the To Be Scheduled list, with an additional ‘Attempt’ added to the count.
EXCLUDE FROM CONFERENCING: Student Status Selection Recommendations
This status should be applied to students who do not qualify for conferencing, for one of the following reasons:
- Medical Reasons
- Already Graduated
- No Longer Enrolled at District
STEP 5: Click Save and Close Conference at the top of the page and in the confirmation box.
Note: All conferences remain in the To Be Conducted tab until the conference date has passed. After that, they move to the Conferences To Be Closed tab.
Note: If you need to close a conference currently located in the To Be Conducted tab, you must edit the date of the conference to a date in the past then save the conference before proceeding to give students a conference status.
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